H&K Group

Construction Office Administrator - Airport Project

Job Locations US-PA-Philadelphia
Regular Full-Time
Parent Company
Haines & Kibblehouse, Inc.


Haines & Kibblehouse, Inc. is seeking a highly motivated Construction Office Administrator for their Philadelphia Airport Project! Develop skills required of construction office administrator to support the project manager and team in the administration of the construction project office to include but not be limited to development of charts, graphs, cost effectiveness. Maintain construction reports for rental agreements, reports, time reports, cost report, quantity and purchasing reports, material, and supply orders. The office administrator’s focus will be the result that is, the generation of reports necessary to assist the project manager and team in running an efficient project office, and all input to generate such reports on the computer.


Great benefits including 100% paid medical insurance for you and your family!


Essential Duties and Responsibilities


  • Works directly with the project manager and project supervisor providing reports, inputting/review, and compliance of the following duties: Invoices for Truck Rental, Certificate of Compliance for materials received and tracking estimates in eBuilder and update Estimate Tracking, managing submittals in eBuilder.
  • Manages assigned project with independence, ability to prioritize multiple projects and disseminate information.
  • Responsible for documentation and data entry for all office correspondence.  
  • Assist with administrative duties.
  • Performs other duties as assigned.
  • Assist the Human Resource Department with new hire paperwork such as form I-9 and E-Verify.



To perform the job successfully, an individual should demonstrate the following competencies:


Analytical - Collects and researches data; Uses intuition and experience to complement data.

Design - Demonstrates attention to detail.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Works well in group problem solving situations.

Project Management - Communicates changes and progress; Completes projects on time and budget.

Technical Skills - Pursues training and development opportunities; Strives to continuously build knowledge and skills.

Customer Service - Responds to requests for service and assistance; Meets commitments.

Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.

Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information.

Teamwork - Balances team and individual responsibilities; Contributes to building a positive team spirit.

Change Management - Communicates changes effectively.

Leadership - Exhibits confidence in self and others; Gives appropriate recognition to others.

Quality Management - Demonstrates accuracy and thoroughness.

Cost Consciousness - Conserves organizational resources.

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time.

Judgment - Includes appropriate people in decision-making process.

Motivation - Demonstrates persistence and overcomes obstacles.

Planning/Organizing - Uses time efficiently.

Professionalism - Treats others with respect and consideration regardless of their status or position; Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.

Quantity - Meets productivity standards; Completes work in timely manner.

Adaptability - Able to deal with frequent change, delays, or unexpected events.

Attendance/Punctuality - Is consistently at work and on time; Arrives at meetings and appointments on time.

Dependability - Follows instructions, responds to management direction; Keeps commitments; Commits to long hours of work when necessary to reach goals.

Initiative - Volunteers readily; Asks for and offers help when needed.

Supervisory Responsibility - Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; addressing complaints and resolving problems.



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and/or Experience

One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.


Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.


Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.


Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.


Equipment/Computer Skills

General knowledge of Word, Excel



Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee frequently is required to stand, walk, and reach with hands and arms.  The employee is occasionally required to use hands to finger, handle, or feel and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision.


Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The noise level in the work environment is usually moderate.  Hours regularly exceed 40 hours a week.  Frequently works under time constraints.  Must be detail oriented.



Haines & Kibblehouse, Inc. provides complete heavy civil contracting and construction materials solutions with safety, speed, quality, efficiency and value. Beginning as a small family business a half century ago, we are now a dynamic group of vertically integrated companies that has been growing and prospering for 50 years.


Thank you for your interest in employment with Haines & Kibblehouse, Inc. At Haines & Kibblehouse, Inc., we invest in our people, providing the essential training, instruction and supervisory support that they need to develop and grow within our company. We acknowledge that at Haines & Kibblehouse, Inc. strength and success is directly related to our employees and the talents, dedication and job performance they exemplify. We seek dynamic, motivated people who are driven to make a difference.


Haines & Kibblehouse, Inc. does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veterans’ status, or any other characteristic protected by law. We are always looking for the best, most qualified people to join our team.


Pre-employment drug testing (EOE)


100% Company Paid Health Benefits!



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